وظيفة Administrative Assistant


Job Description

Creating Purchase Requests and associated memos

Handling the chemicals and supplies orders

Communicating with different Zewail City departments and other external parties to facilitate
the center’s work

Responding to general inquiries directed to the center

Contacting vendors to enquire about chemicals and equipment availability and prices

Correspondence with vendors to follow up on submitted orders

Ensure Smooth Operations flow: by calling for repairs, and maintaining equipment inventories. Ex:
Computers or equipment failure.

Managing inventory of assets and supplies, sourcing for suppliers (vendors), and submitting
invoices.

Following up on the research grants’ budgets and paperwork (related contracts, requests, etc.)

Coordinating between departments and operating units in resolving day-to-day administrative
and operational problems.

Attending the required meetings and taking meeting minutes

Preparing travel paperwork for researchers going for conferences and research visits

Translating non-scientific documents from Arabic to English and vice versa.

Supporting the center members in different logistics.

This is an administrative job. The employee will not be implementing any research activities


Job Requirements

A Bachelor of Science is a MUST and related experience as an admin in a research environment is preferable and plus

English and Arabic Proficiency spoken and written.

Excellent computer skills, Microsoft office proficiency.

Excellent communication and organizational skills.

3 – 5 years of experience.

The employee should be open to learning new skills and should be flexible in adapting to
performing new tasks

Time management skills

Ability to produce high-quality work


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