Job Description
Organize Meetings, greet clients and visitors who are coming to the office and ensure they received the suitable welcoming;
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Organize, prepare agendas and take minutes of the meetings to record the taken decisions and follow up their executions;
Handle incoming, outgoing calls, correspondence, emails and all tasks required; - Administrate all the administration tasks including printing, photocopying, filing, and scanning the documents as needed;
Organize business travel, accommodations, conferences and executive managers onboarding:
Organize and prepare staff's meetings and follow up with the different departments on the requested actions
Maintain minimum level stationary supplies and coordinate deliveries.
Keep minimum stationary level of stuff
Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.
Order and record canteen & cleaning supplies
Carry out administrative duties of the department to fulfil the needs of all employees.
Follow up on messengers/ drivers’ missions progress
Job Requirements
Education: Bachelor degree
Gender : Female
Experience: 1-4years of working experience in administration & HR personnel.
Languages: Fluency spoken and written Arabic.
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks