Receptionist & Admin Assistant GTCI Constructors


Job Description

Organize Meetings, greet clients and visitors who are coming to the office and ensure they received the suitable welcoming;

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone calls

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Organize, prepare agendas and take minutes of the meetings to record the taken decisions and follow up their executions;

Handle incoming, outgoing calls, correspondence, emails and all tasks required; - Administrate all the administration tasks including printing, photocopying, filing, and scanning the documents as needed;

Organize business travel, accommodations, conferences and executive managers onboarding:

Organize and prepare staff's meetings and follow up with the different departments on the requested actions

Maintain minimum level stationary supplies and coordinate deliveries.

Keep minimum stationary level of stuff

Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.

Order and record canteen & cleaning supplies

Carry out administrative duties of the department to fulfil the needs of all employees.

Follow up on messengers/ drivers’ missions progress

 

Job Requirements

Education: Bachelor degree

Gender : Female

Experience: 1-4years of working experience in administration & HR personnel.

Languages: Fluency spoken and written Arabic.

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks


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