Job Purpose
Provide administrative support and coordination for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors.
Qualifications and Education :
Bachelor degree of business administration – preferably business or finance major.
Ability to speak, read, understand, and write English business language
High level of proficiency in Microsoft Office applications (especially Excel)
Ability to prioritize and organize own work in order to make the most efficient use of time available
Communication and relationship management skills
Planning and organizing skills, problem solving and details orientation skills
Strong PR skills
Experience :
0 - 2 years’ experience in the field of office management
Job Responsibilities
Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
Manage and coordinate overall administrative activities for the Office, including meeting rooms reservations and tidiness.
Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, mail, shipments etc.)
Develop and maintain office forms and procedures and assist with administrative tasks.
Answer central telephone system and directs calls accordingly.
Assist visitors with the use of department facilities.
Review and ensure all contracts for appearances include necessary specifications.